Episode 038 - Project Management Case Study - Phase 4 Monitor and Control
The Project Monitoring and Control Phase – occurs at the same time as the execution phase. In this phase the project manager mostly deals with measuring the project performance and progression in accordance to the project plan. As teams execute their project plan, they must constantly monitor their own progress.
This means the project manager is monitoring scope verification and control - which means continual check systems in place that monitor for scope creep. In this phase there is a change control process to track and manage changes to project requirements.
The project manager is also calculating key performance indicators for cost and time as a means to measure the degree of variation, if any, and in which case corrective measures are determined and suggested to keep a project on track.
All of this is monitored and controlled to prevent project failure.
And to keep stakeholders up to date on progress and team performance through reports and on-going documentation contributes to project success.
Regularly assessing progress related to scope, benchmark goals, timeline, and budget helps to ensure that there are no unpleasant surprises as the project unfolds.
This phase helps us consider why projects are likely to fail and the ways to prevent failure.
Project management processes fall into five groups listen to each episode in this series:
- Initiation: Here is where you set out the project scope, the goals, the organization of the project, its business case, its constraints, who the stakeholders are, what the team roles are, what the risks are, the project controls, the reporting framework, etc.
- Planning: This is where you build the roadmap to take you from Point A to Point B, which means creating a schedule of the tasks, deadlines and resources needed to complete everything on time.
- Execution: The project begins and the project plan is put into action.
- Monitoring & Controlling: To make sure the project is proceeding as planned, you need to set up mechanisms for monitoring progress. If the project isn’t proceeding as planned, work to control and resolve issues before they become problems.
- Closing: Projects are temporary endeavors, so they eventually come to an end and need to be formally closed. But it’s not as simple as producing deliverables, there’s paperwork to sign off on, resources to reallocate and other loose ends to tie up.
Get your Project Manager Certification:
Project Management Institute
PMBOK guide to Project Management 16th ed.
Project Planning and Management for Ecological Restoration (The Science and Practice of Ecological Restoration Series)
Human-Wildlife Interactions, Turning Conflict Into Coexistence by Beatrice Frank and Silvio Marchini
Wildlife and Society The Science of Human Dimensions by Michael Manfredo, Jerry Vaske, Perry Brown, Daniel Decker, and Esther Duke
Grizzly Bear Research Paper
Proctor, M., et al. Conservation of threatened Canada trans-border grizzly bears linked to comprehensive conflict reduction. Human-Wildlife Interactions 12(3):348-372, Winter 2018.
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